Solutions / Fleet Maintenance

Fleet Maintenance

Fix vehicles on your schedule, not on the side of the road.

Technician reviewing engine fault codes on a tablet beside an open hood
Elite Geotab Reseller Employee-Owned No Call Centers Professional Installation
The basics

Reactive maintenance is the most expensive kind

A breakdown doesn't cost you a repair bill. It costs you the repair bill, the tow, the missed job, the overtime to catch up, and the customer who didn't get their delivery.

Fleets that move from reactive to preventive maintenance usually see the difference in downtime before they see it in repair spend — because the expensive part was never the parts. It was everything that stopped while the vehicle was off the road.

With maintenance managed in MyGeotab, engine fault codes, odometer readings, and driver behavior all feed the same scheduling system. You're not guessing at intervals from a manual — you're scheduling against what the vehicles are actually telling you, on the hours they've actually run.

Capabilities

Keeping vehicles on the road

Scheduling, diagnostics, and driver habits all feed the same picture — what each vehicle costs you to keep, and what it would cost to ignore.

Work Order Management

Become proactive instead of reactive.

  • Schedule maintenance reminders on real usage
  • Simplify work order creation and tracking
  • Live cost report analysis by vehicle
  • See what each asset actually costs to keep
MyGeotab Work Order Management listing scheduled maintenance by asset, type, severity, and status

Real-Time Engine Diagnostics

The vehicle tells you before it strands you.

  • Prioritize repairs by active fault codes
  • Catch early signs of vehicle health issues
  • Reduce repair costs and downtime
  • Works on on-road and off-road equipment
MyGeotab Faults view showing active fault codes by vehicle with asset and diagnostic detail

Driver Behavior & Vehicle Life

How a fleet is driven decides how long it lasts.

  • Monitor and manage aggressive driving
  • Driver scorecards for harsh braking and acceleration
  • Proactive coaching that extends vehicle life
  • Lower total cost of ownership per unit
MyGeotab dashboard with driver safety scorecard, fleet mileage, fuel trend, and aggressive driver rankings
Connected

Works with the shop tools you already run

Most fleets already have something managing the shop — a maintenance system, a parts supplier, a diagnostics tool. Maintenance data is worth far more when it isn't stranded in its own silo, so the platform connects rather than replaces.

Click-to-connect integrations mean fault codes, odometer readings, and work orders can move between systems automatically instead of being re-keyed by someone in the office.

Fleetio
RTA — The Fleet Success Company
Noregon — Vehicle Data Experts
Who we work with

Downtime hurts differently by industry

Common questions

Before you ask

How does preventive maintenance scheduling actually work?

You set the rules once — by mileage, engine hours, or elapsed time — and the platform tracks each vehicle against them using real data rather than a spreadsheet someone updates on Fridays.

When a vehicle approaches an interval, it surfaces before it's overdue. The practical difference is that a truck running 400 miles a day and one running 80 stop being treated the same way.

Can this integrate with the maintenance software we already use?

Usually, yes. Geotab is an open platform, and shop systems like Fleetio and RTA connect through the Marketplace so vehicle data flows in without anyone re-typing odometer readings.

We'd rather connect what's working than sell you a replacement for it. Part of the scoping conversation is figuring out which of your existing tools should stay.

What engine data can the system see?

Active fault codes, odometer, engine hours, and a range of diagnostic parameters — the exact set depends on the vehicle, its engine, and how it reports.

Heavy-duty vehicles on a 9-pin connection typically expose more than a light-duty pickup. We check what your specific mix supports before promising a report that depends on it.

Does this work for off-road and heavy equipment?

Yes. Off-road equipment is often where preventive maintenance pays back fastest, because engine hours matter more than miles and hours are exactly what gets guessed at.

Equipment can report through a rugged device or, for machines that already transmit, through an AEMP 2.0 integration — see Asset Tracking for how that side works.

Can technicians see work orders in the field?

Yes. Technicians have access to a mobile version of the platform, so work orders and vehicle history can be pulled up at the vehicle rather than by calling the office to find out what was done last time.

How long does installation take?

It depends on your fleet's needs and preferences.

A GO device can be self-installed in a matter of minutes. For professional installation, we coordinate with your team to minimize downtime.

Whether you want a quick deployment or a systematic rollout, we work with you every step of the way.

Stop paying for breakdowns you could have scheduled.

A 30-minute walkthrough with a fleet specialist, built around the vehicles giving you the most trouble.

Schedule a Demo